Clerks Office

What Does the Village Clerk’s Office Do?

The Village Clerk’s Office serves as the official hub for village records, legislative support, and public access to information. Often described as the “keeper of the records,” the Village Clerk plays a critical administrative and legal role in the daily operations of local government.

Key Responsibilities:

1. Administrative Support:

The Clerk often serves as a liaison between the public, Village Board, and other departments, answering questions, processing forms, and providing essential administrative support to ensure smooth government operations.

2. Records Management:

The Clerk maintains and safeguards all official village records, including laws, resolutions, meeting minutes, legal notices, contracts, and public filings. These records are preserved in accordance with New York State records retention laws.

3. Meeting Coordination and Documentation:

The Clerk is responsible for preparing agendas, publishing public notices, attending all Village Board meetings, and recording accurate minutes. These documents provide transparency and serve as the official legislative history of the village.

4. Licensing and Permits:

The Clerk's office issues a variety of licenses and permits, such as peddler/vendor permits, and more, depending on the needs of the community.

5. Village Elections:

The Clerk administers village elections in coordination with the Board of Elections. This includes managing candidate filings, setting up polling places, and ensuring elections are conducted in accordance with New York State Election Law.

6. Public Information Access:

As the Freedom of Information Law (FOIL) Officer, the Clerk handles requests for access to public records, helping residents stay informed and engaged in their local government.

7. Legal Notices and Publications:

The Clerk ensures that all required legal notices are properly published in official newspapers and on the village website, helping keep residents informed of meetings, laws, and important changes.

The Village Clerk’s Department is dedicated to maintaining the transparency, efficiency, and integrity of local government. Whether you need a public record, want to attend a meeting, or simply have a question, the Clerk’s office is a welcoming and accessible resource for all village residents.